Organize, Find and Share Paper, PDF, and Digital Documents

PaperPort Pro Office is the most efficient way for everyone in your organization to organize, find and share paper, PDF, and digital documents. PaperPort Pro Office combines the power of creating PDF, the convenience of network scanning and the efficiency of document management, into a single, easy-to-use desktop application.

PaperPort Pro Office Key Features

A Fast, Affordable Way to Create & Use PDF

PaperPort Pro 9 Office simplifies the creation and use of PDF documents throughout your organization. The PDF, or portable document format, is an open standard file format for sharing electronic documents - on email, over the network, and on the Web. PaperPort Pro Office gives you an unmatched range of capabilities for PDF, and includes everything you need to create, edit and view PDF files.

Note: PaperPort's PDF capabilities are compatible with, but do not require, other PDF reading, creation or editing applications.

• Easily Create PDF from Microsoft Office and other PC Applications
  PaperPort Pro Office supports one-click creation of PDF files from Microsoft Office documents, and supports Print-to-PDF using other Microsoft Windows applications, including Corel� and Autodesk�. A wide range of image formats can also be converted into PDF - including TIFF, MAX, JPG, BMP and GIF.
• Scan-to-PDF
  Use any local or network scanner to turn paper documents into PDF files that can be easily organized and shared electronically. With the DesktopDelivery feature, businesses can eliminate the costly process of making and delivering paper copies of important documents. DelsktopDelivery connects network digital copiers to users' local desktops, making it easier than ever to turn paper into PDF files that can be shared online and on email.
• Capture Web Pages as PDF
  PaperPort Pro Office lets users capture Web pages as PDF files, providing a full-color duplicate for use offline. This is a great way to capture a permanent record of a Web site, speed Web-based research, or for sharing Web pages as PDF attachments instead of sending a link that requires connectivity to the Web. Captured Web pages look exactly like they would if you had sent them to your printer, so its even a great way to save copies of receipts from web purchase without wasting paper.
• Assemble Custom PDF Documents
  With a single click of the mouse, users can quickly assemble custom PDF documents, combining scanned paper and pages from PC applications, including Microsoft Word, Excel, PowerPoint, into a single document. PDF documents can be reordered and merged right on the PaperPort Desktop using PaperPort's drag & drop stacking capability - just as you do with real paper.

The Easiest Way to Manage Documents

PaperPort Pro 9 Office is the most efficient way for everyone in an office to organize, find and share paper, PDF, and digital documents. PaperPort Pro combines the efficiency of document management, the convenience of network scanning and the power of creating PDFs, bringing a new level of productivity to anyone who works with documents. PaperPort will bring a new level of organization to your work area as well as your computer by giving you the tools to scan paper documents and organize them will all your electronic documents in a single application. With PaperPort, the information you need is always at hand.

• Intuitive Thumbnail Desktop
  Nearly every application file type and image format can be viewed within the PaperPort Pro Office visual desktop, which provides clear thumbnails to allow users to quickly find documents without having to open them. PaperPort also includes built-in viewers for all popular formats, providing an affordable way to ensure that everyone can view image formats like TIFF, JPG, and PDF, as well as Microsoft Word, Excel and PowerPoint files.
• Document Search and Retrieval
  The SimpleSearch feature allows users to quickly find any document just by typing in a word or phrase that appears in the document. Documents stored on local PC's and on the network are automatically indexed by PaperPort, which uses highly accurate OCR to make even scanned paper and PDF files searchable. SimpleSearch support Boolean queries, fuzzy searching and keyword searching as well.
• Safely Annotate and Collaborate with eMail
  eMail is a convenient and fast way to review and approve documents within a workgroup, or with people outside your organization. PaperPort works with your current email system to enhance the digital review process, by converting Word and other editable documents into more secure PDF files - which can be read, but can't be edited. This is especially ideal for reviewing contracts and other important documents. For capturing review comments, PaperPort supports creating and viewing annotations within PDF files, including sticky notes, highlights and stamps.
• Fast, Easy Electronic Form Filling
  Filling out forms has never been faster or easier thanks to the FormTyper� feature, which instantly converts static PDF forms into fill-able electronic forms. Form fields are automatically identified and created, allowing the user to fill, save and email the form online, or to print the form for submission.
• Cut & Paste Text - From Paper and PDF
  Eliminate re-typing by using the OCR in PaperPort Pro Office to extract text from scanned images and PDF files. You can also copy a portion of a scanned document to the clipboard, then paste text into a word processor or an email message.

Reduce Paper with Network Scan & Copy

Eliminating paper is perhaps the single best way to increase productivity and reduce costs. When paper is stored on the computer as a PDF file, everyone has fast and reliable access to the information on those documents. PaperPort Pro Office will help you reduce paper because it focuses on making it easy to convert paper into digital information using the popular PDF file format. Its unique ability to work with desktop, network and departmental scanners and even digital copiers make it an invaluable productivity application for organizations of all sizes.

• Scan- and Copy-to-Desktop
  PaperPort's DesktopDelivery� feature reduces the costs associated with manually copying and storing paper documents by automatically delivering scanned pages to the user's PC from network scanning devices, including MFPs and digital copiers. DesktopDelivery instantly converts scanned images into PDF files, delivers them automatically to the user's local desktop and launches PaperPort with the document open. From there its easy to drag & drop documents to email for sharing, store them on the PC or on the network for later use and clean up and combine them with other documents right on the PaperPort Desktop.
• Paper On-Ramp for Content Management
  Many deployments of content management systems flounder because users find it difficult to add documents to the system, and that it is especially difficult to add paper documents to the system. PaperPort Pro Office simplifies content loading, adding scanning, local file management, and PDF creation capabilities to the PC. This makes PaperPort Pro Office an ideal way to implement easy-to-use distributed capture for content management systems.

Leverage Existing Enterprise Investments

PaperPort Pro 9 Office is the most efficient way for everyone in an office to organize, find and share paper, PDF, and digital documents. PaperPort Pro combines the efficiency of document management, the convenience of network scanning and the power of creating PDFs, bringing a new level of productivity to organizations of any size. Best of all, PaperPort works with and enhances the capabilities of your existing investments in hardware and software systems.

• Visual Document Management
  PaperPort has a powerful, thumbnail-based visual document desktop that allows you to manage all of your content within a single powerful application, including content stored on your local PC and on network document archives.
• SendTo Document Workflow
  The SendTo bar makes it fast and easy to send documents - or sets of documents - to your e-mail client, fax boards and printers. Better still, the SendTo bar is also a document on-ramp for sending documents over FTP, moving files within the network, and for connecting PaperPort to existing workflow applications and processes.
• SendTo Enterprise Content Management Systems
  PaperPort Pro Office adds value to existing investments in enterprise content management (ECM) systems, including Oracle 9i and Microsoft SharePoint. PaperPort DesktopDelivery is a paper onramp for ECM, providing everything needed for users to scan, review and submit paper into the system using networked scanners. PaperPort also simplifies working with stored documents, providing an easy way to move ECM documents to and from the PC.
• Network Install
  PaperPort Pro Office supports push or network installs for multi-seat and site licenses.
• Section 508 and Microsoft Windows XP Certified
  PaperPort Pro Office is compliant with U.S. Section 508 accessibility, and is Microsoft Windows XP Certified. ScanSoft is also a Microsoft Gold Certified Partner.
• Custom PaperPort Link Agents
  Customers, VARs and integrators can use the PaperPort Link Agent SDK to create custom links and workflows for PaperPort. Examples include process-specific paper on-ramps to Documentum and FileNET, and enabling users to drag & drop multi-type document sets onto a workflow process.